1-PlatformPlaybook Studio
Author: drafts onlyOffline catalogue
← Library
G48Space(Gravity)Signature

Unauthorized room use

A room in use without a booking: help first by inviting an authenticated booking with a grace period; ventilation is never reduced while occupied; light purple and a panel message; panel lock and wireless end are customer policy steps (default Ask); facilities after 10 minutes

Simulate
Readiness
0 Concept
Release wave
Wave 2 (Q1 2027)
Group
Room discipline
Risk tier
R3
Autonomy at design
Ask
Autonomy at launch
Ask
Version
2.0.0

Settings: Grace, step times, wireless rule, blink pattern, alert time, exemptions, hours

Serve

Who benefits
People who booked the room and need it free
Adverse experience to avoid
A group losing its presentation or comfort mid-use

Authority

System owners
IT and AV owner, Workplace owner, BMS owner
Declared scopes
A01A18A29A31A33A34A35A36A37

Flow

When
Triggers
T26Space state changedAll

Unbooked use for 2 minutes

T28Panel used without bookingAll

Panel touched without a booking

T27Wireless session startedAll

Wireless session without a booking

If
Context
C30No fire alarmAll

No fire alarm

TTL 120s · on unknown: skip

C31Not exemptAll

Not exempt

TTL 120s · on unknown: skip

Then
Ask and act
A33Room panel messages6All

Invite to book on the panel

RiskR1
Conflict key
panel:{room}
Compensation
clear the message
Retry safe
Yes
A37Authenticated bookings7All

Authenticated booking ends the play

RiskR1
Conflict key
room:{room}:{slot}
Compensation
cancel the booking
Retry safe
Yes with key
A34Panel lock modes8All

Policy step, default Ask: lock panel booking controls only after the grace period and a declined booking invite

RiskR2
Conflict key
panel:{room}:lock
Compensation
unlock the panel
Retry safe
Yes
A35End wireless sessions9All

Policy step, default Ask: end wireless presenting only where the customer enables it

RiskR2
Conflict key
room:{room}:wireless
Compensation
none (session ended; notify)
Retry safe
No
A18BMS scenes10All

Ventilation held at the certified minimum fresh air while occupied; no comfort downgrade

RiskR3
Conflict key
zone:{zone}:hvac
Compensation
restore the prior BMS state within bounds
Retry safe
Yes within bounds
A36Panel light colours11All

Panel light purple

RiskR1
Conflict key
panel:{room}:light
Compensation
restore the state colour
Retry safe
Yes
A29AV presets12All

Display asks to book

RiskR2
Conflict key
room:{room}:av
Compensation
restore the prior preset
Retry safe
Yes
A01Notifys13All

Facilities offered to help; security only through the authorised system

RiskR0
Conflict key
none
Compensation
none
Retry safe
Yes with dedup
A31Record outcomes14All

Record the incident per room

RiskR0
Conflict key
none
Compensation
none
Retry safe
Yes
Verify
Read-back
V10AV read-backs15All

Read-back

Evidence

Time stage
Find
Metric
Rooms kept free for bookers
Basis
Modelled
Evidence grade
Modelled
Fallback on failure
Native system keeps control; play pauses, holds its claim and notifies the system owner